We at ENAEE respect your right to privacy and comply with our obligations under the General Data Protection Regulation. The purpose of this Privacy Statement is to set out how we deal with personal data provided to ENAEE while visiting the ENAEE website.
Any links to other external websites are clearly identifiable as such, and ENAEE has no responsibility for the content or the privacy policies of these other websites. While we take care of the safety of information on our websites on an ongoing basis, if you are not happy with this Privacy Statement you should not use any of our website or links.
ENAEE personal data collection and management
Types of information collected by ENAEE
We collect and further process two types of information:
This is data that identifies you or can be used to identify or contact you and may include your name, address, e-mail address, user IP addresses, in circumstances where they have not been deleted, clipped or anonymised, photographand telephone number. Such information is only collected from you if you voluntarily submit/consent it to use and we use it to deliver ENAEE services and information to you.
ENAEE collects personal data in the following circumstances.
Under the ENAEE membership contract member organisations are asked to nominate named contacts in their business/ organisation with whom ENAEE may communicate with to provide ENAEE services. These contact details are collected on a business to business basis and the legal basis for such data protection is to facilitate the necessary performance of the membership contract.
In addition, member companies may provide employee details to ENAEE when attending events or workshops arranged by ENAEE.
We will also have supplier contact details which will contain individual names.
In addition, ENAEE processes personal data of employees.
The ENAEE website is not intended for children and we do not knowingly collect data relating to children.
Like most websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymised, browser types and other anonymous statistical data involving the use of our website.
Purposes for which we hold your Information
We use the Non-Personal Data gathered from visitors to our website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our website.
We will process any Personal Data you provide to us for the following purposes:
- to contact you if we are to respond to any communications from you
- to confirm your identity
- to process any orders from you i.e. training, eventsetc
- to review and update our membership contact details
- to notify you of changes and updates to our services and to our websites
- to be used in statistical reporting regarding our web activities
- to provide you with newsletters for which you subscribe
- to provide you with training/workshops
- to be used in relation to conferences and events
- to display your organisation and contact information in the Member directory
ENAEE uses member contact and other relevant personal information to provide membership services to member organisations. These services, and any personal information given to enable their provision, are provided under the ENAEE membership contract
It is core to ENAEE membership services that ENAEE communicates with its members to keep them informed and up to date on what we are doing on their behalf and to seek their views and input (including membership surveys) on issues of relevance.
While ENAEE member interactions are organisation related, they contain – principally via member contact details – some personal data. The relevant legal basis for processing any such personal data in ENAEE member communications is contractual and membership necessity.
ENAEE data retention procedures ensure that the information is kept for no longer than is necessary.
When you attend a ENAEE event, we will need your name, email address, payment information and, in some cases, your dietary preferences. This information is necessary and used by us in organising and administering the event. We delete event attendance data within a maximum of 14 months (and maybe less depending on the event). if the event is an annual event we will hold your contact details to let you know when it is next being held. If you are a speaker at an ENAEE event, we may publicly promote your involvement via Twitter, LinkedIn, media interviews, emails and webinars. This data may continue to be processed by those platform providers after the event has ended.
Training & Workshops
On occasion ENAEE provides training or workshops to members. ENAEE training programs may involve other third-party contractors to ENAEE or may be provided in association with other programme operators. Where this happens ENAEE will have an agreement in place with the other third party which will honour and protect the data privacy rights of training participants. These rights are set down later in this privacy statement.
Disclosure of information to third parties
We may provide Non-Personal Data to third parties, where such information is combined with similar information of other users of our website. For example, we occasionally inform third parties – usually sponsors of ENAEE events and initiatives – of the number of unique users who visit our websites, the demographic breakdown of our community users of our websites, or the activities that visitors to our website engage in while on our website.
We will not disclose your Personal Data to third parties unless you have consented to our doing so. We will, however, disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court, workplace relations forum, regulatory order, or other statutory requirement.
Your Personal Data is held on secure servers which are hosted by one of our reputable suppliers in accordance with our data retention schedule. The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. Any transmission of data is therefore at your own risk. Once we receive your data, we use appropriate technical and physical security measures, including firewalls and anti-virus protection to protect your personal data, from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to. Our suppliers are also required to use appropriate data protection compliance measures. We will continue to revise policies and implement additional security features as new technologies become available
Credit card details processed on line are via a secure on-line payment and ENAEE does not have access to this information. However, credit card payments by via telephone/email/fax will only be retained until payment for the event has been successfully completed.
We keep employer relations files for seven years from file closure.
We keep member contacts for as long as the member organisation remains and ENAEE member and we review contact lists annually across ENAEE.
We keep finance information for invoicing purposes for seven years as required by revenue authorities.
We keep non-member personal data for the duration of the training or event you have attended.
We retain contact details for events for up to 14 months after the event attended by the non-ENAEE member. This allows us to let you know when the event is next held which maybe annually.
We will keep training data for as long as is necessary to provide the training in question and to deal with outstanding financial, exam or accreditation details.
Where you as a non-member have enquired about ENAEE services and have consented to us communicating further with you we will keep your contact details for up to 14 months.
If you unsubscribe from ENAEE communications, we will delete your contact details promptly.
ENAEE membership rights are set out in the ENAEE membership contract. As a non-member, when we use your personal data to provide you with ENAEE non-member services (such as events, information or training), you have the following rights: The right to;
- be informed about processing of your data – which this Privacy Statement does
- access your personal data
- object to personal data processing
- object to any direct marketing – either use the ‘unsubscribe’ button on our emails or contact us directly by email to firstname.lastname@example.org
- personal data portability – if and when it arises
- have your data rectified if it’s inaccurate
- erasure (in some circumstances)
- have your data restricted or blocked from processing where appropriate
To exercise any of these rights, please email us at email@example.com.
If you are not happy with the way we have handled your data and are unable to resolve the issue with us personally, you can complain to the Data Protection Commissioner.
Changes to the privacy statement
Any changes to this Privacy Statement will be posted on this website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use Personal Data in a manner significantly different from that stated in this Website Privacy Statement, or otherwise disclosed to you at the time it was collected, we will notify you by e-mail, and you will have a choice as to whether or not we use your information in the new manner.
If you have any questions regarding the above statement please contact us at firstname.lastname@example.org.